Final Report Guidelines

The Greater Green Bay Community Foundation requires  any program, project, or organization that has received funds from our grants program or the Schreiber Community Fund to submit a final report.

Final reports help us to understand how nonprofits use grants from the Greater Green Bay Community Foundation and the impact the programs have had on our community.  We also use the reports to communicate back to our board members, donors and grants teams.

Final Report Deadline

Final reports are due within one year of the grant or after the completion of the funded program, whichever is most appropriate. However, if you intend to apply for another Community Foundation grant opportunity, a final or interim report for each previously funded initiative must be received before the next application is accepted.

Final Report Narrative

If your organization has received a grant, please provide us with the following information using the grant report form.

Final reports for grants in the $5,000 range can be approximately 1,000 words (two pages) in length. Grant recipients with differently-sized grants should complete their reports accordingly.

• Summarize activities, accomplishments and any obstacles associated with the grant implementation and grant program.
• What difference did this project and grant make and how do you know? Please share performance measures that you have collected that demonstrate the difference the program is making.
• Provide an example, story or quote that illustrates what you consider to be the most significant change in people’s lives as a result of the project.
• Report specific data about the number of people who participated in or were affected by this program; what the effects have been from the program’s implementation on the individuals involved, your organization, and the community.
• How has the grant been leveraged to attain additional support? Has this grant been instrumental in attracting additional support in the form of people, money, goods, services or publicity? If so, describe.
• Make an accounting of how the funds were expended—actual income and expenses for the program. Provide specific expenditure items and amounts, as well as other funding sources.

Final Report Submissions

In addition to the report, submission packets should include:

• Copies of marketing materials and media coverage.
• Photographs of the project in action for inclusion in our promotional materials. Photos must be at least 600 pixels in size.
Please submit final reports electronically to Amber Paluch